Supplier invoice batches
Check invoice references, purchase orders, dates, amounts, currencies, and duplicates before AP handoff.
Retail supplier file operations
Give retail suppliers a clear path from expected file to accepted input.
Replace attachment chasing with supplier-specific feeds, validate invoice, price, and product tables before handoff, and keep every correction and accepted file visible to purchasing, catalog, AP, and ERP teams.
Incoming supplier feedWeekly supplier invoices
ActiveReceivedChecks passedReady for AP
Common retail supplier workflows
Control the files that move supplier data into retail operations.
Give suppliers a consistent submission experience while each receiving team retains clear expectations and acceptance history.
Price and promotion files
Receive effective-dated prices and promotional inputs with clear correction and acceptance status.
Catalog and product updates
Validate product tables for required identifiers, attributes, units, and allowed values.
A clear supplier intake path
Move every recurring retail file through one accountable workflow.
Your team defines the file and period; suppliers see where to submit, what needs correction, and when the file is accepted.
Define the supplier file
Capture the expected file, retail cycle, and data requirements for each supplier exchange.
Invite the supplier
Give each supplier a secure, focused place for the submissions your team expects.
Track the retail period
Open the invoice week, pricing period, catalog cycle, or ad hoc update.
Keep every submitted version
Keep each supplier file connected to its business period and correction history.
Return useful feedback
Show clear locations and examples so the supplier can correct the file and submit a new version.
Release the accepted input
Make the accepted file available for authorized download or API retrieval before AP, ERP, purchasing, or catalog work begins.
Example supplier invoice batch
Validate invoice fields before the AP or ERP import.
Apply the same transparent checks to every supplier invoice table and preserve the accepted original.
Supplier IDInvoice numberPO referenceInvoice dateAmountCurrency
Required invoice fields
Require supplier, invoice, purchase-order, date, amount, and currency fields.
Dates and amounts
Check invoice dates and amounts against the agreed formats and ranges.
Currencies and references
Apply accepted currencies, statuses, units, or other reviewed values.
Duplicate invoice numbers
Flag repeated supplier and invoice-number combinations within the submitted file.
Operational visibility
Know which supplier files are ready for retail operations.
See missing, late, failed, corrected, and accepted submissions by supplier and business period.
- Missing supplier file
- Submitted late
- Processing
- Validation failed
- Accepted
- Replaced by a later acceptance
- Current accepted submission
- Complete submission history
Built for repeatable supplier intake
Use DTO Flow when retail teams depend on structured partner files.
Start with a supplier file whose arrival, readiness, and accepted version matter to an existing retail process.
- Suppliers send the same invoice, price, promotion, or catalog file by period or update cycle.
- Purchasing, AP, catalog, or operations defines what makes the file usable.
- Important data is a CSV table or selected Excel worksheet.
- ERP, AP, purchasing, catalog, or review teams use the accepted file.
Questions retail teams ask
Before moving supplier files into a controlled portal.
Can suppliers submit both Excel and CSV files?
Yes. Each supplier exchange can use the expected format, with detailed checks applied to the Excel or CSV table your retail process relies on.
Can a supplier replace a failed file?
Yes. The corrected file becomes a new submission, earlier attempts remain in history, and the later accepted version becomes current.
How does an accepted file reach AP, ERP, or catalog systems?
Authorized users can download the accepted file, or an approved integration can retrieve it through the API for an AP, ERP, or catalog process.
Which retail file rules can DTO Flow check?
Check the identifiers, dates, amounts, currencies, units, accepted values, and duplicates that make each supplier file ready for your retail process.
Explore the connected workflow
Connect retail supplier intake to the controls around it.
See the supplier portal, validation, file contracts, related use cases, and adjacent industries.
Start with one supplier file
Give the next retail supplier file a clear path to acceptance.
Define the expected input once, then let the supplier submit, correct, and complete it through one visible workflow.