Visible due periods
Track the cadence and due state for each distributor-specific incoming feed instead of maintaining reminder sheets.
Distributor inventory feeds
Know whether every distributor inventory snapshot arrived and is usable.
Track inventory snapshots by distributor and period, verify the Excel or CSV data before handoff, and see what is due, what needs attention, and what is ready in one place.
Incoming distributor feedInventory snapshot
ActiveReceivedChecks passedCurrent accepted
See the state of every snapshot
A folder full of files does not show which inventory feed is ready.
Your team needs a period-level answer: did the expected distributor snapshot arrive, did its table pass the agreed checks, and which accepted version should be used next?
Usable table structure
Check required identifiers, snapshot dates, quantities, allowed values, and duplicate keys before acceptance.
Current accepted snapshot
Keep corrections and replacements in history while exposing the accepted submission that currently counts.
A concrete inventory workflow
Turn a recurring snapshot into a controlled handoff.
Each distributor gets its own feed so access, deadlines, status, and accepted history remain separate.
Define the snapshot file
Capture the expected file, reporting cadence, and data requirements for each distributor snapshot.
Assign the distributor
Give the distributor a secure, focused place to submit its own inventory snapshots.
Track the snapshot period
Open the daily, weekly, monthly, or ad hoc period and show when its file is expected.
Receive and preserve the original
Keep every submitted snapshot connected to its distributor, period, and correction history.
Guide a quick correction
Show clear issues and examples so the distributor can correct the table and submit a new version.
Use the accepted snapshot
Make the current accepted snapshot available for authorized download by the planning, replenishment, or import team that needs it.
Example inventory snapshot
Check each snapshot before planning or import.
Apply consistent checks to every snapshot while keeping its distributor, reporting period, and accepted history together.
Distributor IDSKULocationAs-of dateAvailable quantityInventory status
Required snapshot fields
Require the identifiers and measures your planning or import process relies on.
Dates and quantities
Check the as-of date and quantities against the agreed date and number formats.
Allowed statuses
Restrict fields such as inventory status or location type to accepted values.
Duplicate snapshot keys
Flag repeated distributor, SKU, location, or period combinations within the file.
Operational status
Know what is due, what needs attention, and what is ready.
See the state of every expected period and the current accepted snapshot without maintaining a separate tracker.
- Missing snapshot
- Submitted late
- Processing
- Validation failed
- Accepted
- Replaced by a later acceptance
- Current accepted submission
- Complete submission history
Good fit
Use this workflow for recurring inventory snapshots.
It fits partner-provided point-in-time tables whose arrival and structure matter before planning, review, or import.
- A distributor sends a snapshot on a known or ad hoc cadence.
- Your team owns the expected layout and follow-up process.
- The snapshot is a CSV table or selected Excel worksheet.
- A planning, import, or review team depends on the accepted snapshot.
Questions your team may ask
Before replacing distributor attachment tracking.
Can each distributor use a different filename?
Yes. Each distributor exchange can reflect the filename and reporting pattern that partner already uses.
What if a distributor corrects the same period?
The correction is retained as a new submission. A later accepted file becomes current without deleting the earlier attempt.
Can automation retrieve the accepted snapshot?
Yes. An approved integration can retrieve the accepted snapshot through the API, and a webhook event can signal when it is ready.
How does this work alongside real-time inventory systems?
DTO Flow prepares dependable partner-provided snapshots for the system where your team manages the live inventory view.
Explore the complete workflow
Connect snapshot intake to the controls around it.
See how partner access, expected files, validation, and related recurring workflows fit together.
Start with one distributor
Know whether the next inventory snapshot arrived and is usable.
Define one expected file and period, then replace reminder sheets with a visible submission and acceptance history.